Privacy Policy – SubjectMatch.ie
Last Updated: 13 June 2025
This Privacy Policy explains how SubjectMatch.ie ("we," "our," or "us") collects, uses, stores, and shares your personal information. By using our services, you agree to this Privacy Policy and our Terms of Service.
1. Who We Are
SubjectMatch.ie is a digital education platform operated by [Insert Legal Entity Name], based in Ireland. We help students explore Leaving Cert, Junior Cert, and College course options through interactive quizzes, personalized reports, and educational tools.
2. Data We Collect
a. Information You Provide to Us
First name and last name
Email address
Age group / School level (Junior Cert, Leaving Cert, College)
Quiz responses (psychometric, academic, preference-based)
Payment details (if purchasing reports via Stripe)
Referral or discount code use
Parent/Guardian contact (if under 16, for consent verification)
b. Information We Collect Automatically
IP address and browser/device info
Quiz completion timestamps
Usage data (e.g. page views, time on site, clicks)
Referrer URLs (e.g. social, school sites, partner links)
c. Information from Third Parties
Stripe (payment processor)
Analytics (e.g. Google Analytics)
Consent-tracking platforms
Email marketing (e.g. MailerLite, ConvertKit)
Ad tech partners (only when user consents)
3. Why We Collect Your Data
We collect and process your personal data for the following purposes:
To deliver your quiz results and personalized reports: Contractual necessity
To send updates, product info, or discounts: Consent (opt-in at signup or later)
To process payments securely: Legal obligation (financial compliance)
To verify consent (if under 16): Legal obligation under GDPR
To analyze platform usage and improve experience: Legitimate interest
To track referrals and discount use: Legitimate interest
To prevent abuse, fraud, or system misuse: Legitimate interest / Legal obligation
4. How Long We Keep Your Data
Quiz answers and results: 2 years after last activity or upon request
Email address and name: Until a deletion request is received, or 5 years maximum
Purchase and referral history: 6 years for financial audit and compliance
Consent records: 6 years in accordance with GDPR Article 7
Analytics and event logs: 26 months (Google Analytics default retention)
You can request deletion at any time via info@subjectmatch.ie.
5. Who We Share Your Data With
We do not sell your personal data. We may share limited info with:
Payment processors (Stripe): for paid report access
Email platforms: to send results or promotions
Consent management tools: to log age verification and opt-ins
Analytics providers: to understand usage and improve UX
Ad providers: only if you opt in to a Free Report (ad-supported)
Legal bodies: if required to comply with law or prevent fraud
We ensure all partners are GDPR-compliant and located in the EU or covered by adequate safeguards (e.g. SCCs for US tools).
6. Your Rights
You have the right to:
Access any personal data we hold about you
Request correction of inaccurate data
Request deletion (right to be forgotten)
Withdraw consent (e.g. from email marketing)
Object to certain types of processing
Lodge a complaint with the Data Protection Commission (DPC.ie)
To exercise these rights, email: privacy@subjectmatch.ie
If you’re under 16, your parent/guardian can make a request on your behalf.
7. Children's Data & Consent
If you're under 16 years old:
You must have parental or guardian consent to use our platform.
We may ask for an email confirmation from a parent before showing full quiz results.
We do not knowingly collect personal data from minors without verified consent.
We comply with Article 8 of the GDPR and Irish-specific child consent rules.
8. Cookies & Tracking
We use essential cookies for site functionality and optional cookies for:
Analytics (Google Analytics)
Personalization
Ads (only on Free tier, and only if opted in)
You’ll be shown a cookie banner upon your first visit.
You can manage or withdraw consent anytime.
9. Marketing & Communication Preferences
We may send:
Report delivery emails
Educational insights or discount offers
Platform updates and new features
You will only receive these if:
You’ve opted in explicitly
You’re part of a Free Tier campaign with embedded email support
You can unsubscribe at any time using the link in any email or by updating preferences.
10. Security Practices
All data is encrypted in transit (HTTPS)
Stripe handles all payment data securely (PCI-DSS compliant)
We apply role-based access controls internally
Regular backups and security audits are performed
Consent records and quiz data are stored on secure EU-based servers
11. How This Relates to Our Terms of Service
This Privacy Policy is an integrated part of our Terms of Service.
If you do not agree to our Privacy Policy and Terms, you should not use SubjectMatch.ie.
12. Contact Us
Data Controller:
SubjectMatch.ie (operated by SubjectMatch Ltd)
Email: privacy@subjectmatch.ie
13. Updates to This Policy
We may update this Privacy Policy to comply with law or improve clarity.
Minor changes will be posted on this page
Major updates will be emailed to users where required
You are responsible for reviewing updates periodically
